Overdue, Lost and Damaged Policies

Patrons are responsible for returning materials on time without notification.  Patrons will be informed of due dates when items are checked out. Patrons may receive a notice via email when materials are overdue. After being overdue 4 weeks, materials may be considered lost, and the patron will be assessed replacement costs.

A. Fines

Fines are calculated per day, excluding the days the Library is closed. Fines accrue at a rate of $.05 per item per day on all items, except for DVDs and CD-ROMs, which accrue at a rate of $.50 per day. Exceptions for fines are at the discretion of library staff as he/she sees fit. The Director may occasionally declare fine-free amnesty periods to encourage the return of overdue items. Library privileges are suspended when accumulated fine reach $5.00. This policy applies to all fines and lost items regardless of where they were checked out. The Library privileges that are suspended include checking out Library materials at any library location.

B. Lost or Damaged Items

Lost or damaged items will be assessed a replacement fee equal to the current replacement price of the item. If materials are damaged so as to be judged by the Library as unsuitable for the collection, the patron will be charged for the replacement cost. A notice of these charges will be sent to the patron.

  1. Interlibrary loan materials are subject to the replacement policies of the Lending Library.
  2. In extreme cases, if the patron does not respond, does not return overdue materials, and/or does not pay the fine, the matter will be turned over to the Police Department for further proceedings according to Wisconsin Statutes, Section 943.61. If overdue items are returned to the Library as a result of police action, Library staff shall notify the Police Department as soon as possible after the return of the items.
  3. When a patron has paid for a lost or damaged item, they may keep said item(s) once it is removed from the Library catalog. Damaged items that are paid for within one year, will be given to the patron after payment has been received if they would like to keep the damaged item.  However after one year, it is the policy of the Black Earth Library that damaged items that still have not been paid for will be discarded.  Therefore, if more than one year has passed, patrons will not receive the damaged item once it has been paid for.  A note to indicate that the item has been discarded will also be placed in the patron’s record.

C.  Damage to Media Players

The library assumes no responsibility for damage or alleged damage to a borrower’s audio or video equipment, computer or car stereo system by library materials.

D. Refunds

Refunds are available for 6 months after the date of payment.

Adopted by the Black Earth Public Library

Board of Trustees

June 22, 1999


7-21-04, 8-17-09, 7-21-10, 4-21-21